Project Manager(643886)
Harrisburg, PA
6 Months
Short Description:
DOS desires an experienced project manager with 7 to 9 years of relevant experience to help oversee this mission-critical modernization project. This is a two-year project
Complete Description:
The Commonwealth of Pennsylvania (Commonwealth), Department of State (DOS), along with the 67 county boards of elections in Pennsylvania, are responsible for the administration and conduct of elections in the state of Pennsylvania. DOS recently contracted with a vendor to provide and implement a modern voter registration, election management, and campaign finance and lobbying disclosure system.
DOS desires an experienced project manager to help oversee this mission-critical modernization project. This is a two-year project that will require a significant amount of time from the agency's program area and that of Pennsylvania's county boards of elections. The project manager must be able to help coordinate activities and staff schedules and be the driver behind keeping the project on track and on the very strict timeline.
Role Description:
General
• Direct, administer, manage and facilitate a business process re-engineering or development of a high priority, high profile, commonwealth enterprise – wide information technology project of strategic importance.
• On behalf of the Department of State, provide project oversight and help plan, organize, prioritize, and manage multiple work efforts across the project team.
• Assist in conducting reviews with project steering committee and report status and recommendations to senior leadership as needed.
• Mentor less experienced project management staff to build overall understanding of project management when needed.
• Develop and facilitate achievement of project service commitments.
• Plan project-specific training and orientation needs.
• Accountable for delivery of all work tasks identified in the project management plan.
• Monitor and track the project budget and advise necessary stakeholders.
• Responsible for the capture and reporting of required project management metrics.
• Accountable for the final project management evaluation review with stakeholders
Project Management Plan
• Assist in the development and maintenance of a project management plan
• Review and refine project plan, to identify needs and define major tasks and milestones, based on scope, resources, budget, and personnel.
• Make decisions within the designated authority as defined in the project plan to minimize project risk supported by sound analysis and project management best practices.
• Accountable for management of the project's scope and gaining agreement and approval of scope changes with project steering committee and affected stakeholders.
Project Schedule
• Develop work planning and scheduling work.
• Manage, and track the project progress against the project schedule.
• Coordinate project schedules across multiple project teams.
• Balance workload with project members' capacity.
• Monitor project milestones and phases and take corrective action as needed to ensure the project is on schedule.
• Notify team leads of project timelines, milestones, phases, work requests target dates, and approved executable work packages.
• Accountable to schedule or monitor status reviews, project management inspections, and software quality assurance work product and process reviews with the appropriate stakeholders.
• Accountable for peer reviews with the appropriate project team resources.
• Responsible for the development of estimates for the enhancement, business process re-engineering or development effort in planning, analysis, design, construction, testing, and implementation.
• Works with team leads to adjust and revise project estimates when necessary.
• Ensure new project estimates are approved by the client and agreed upon.
• Change Requests
• Ensure all changes to scope follow processes outlined in the Change Management Plan and are documented.
• Receive and log all change requests from project stakeholders assisting them with the completion of the form as necessary
• Conduct preliminary risk, cost, schedule, scope analysis of change prior to CCB
• Seek clarification from change requestors on any open issues or concerns
• Make documentation revisions/edits as necessary for all approved changes
• Ensure any approved change is communicated to the project team and stakeholders
Risk Management
• Identify and manage project risk, and develop risk mitigation strategies, and track to closure.
Project Standards
• Coordinate the establishment of project standards and project specific procedures with team leads.
• Responsible for project compliance with project's standards and procedures.
• Ensure that tasks provide value and support the strategic direction of the project and meet service commitments.
• Responsible to tailor and baseline all project templates.
Project Communication
• Serve as the primary point of contact for all project-related issues and resolution of issues.
• Communicate effectively with customers and software / hardware suppliers supporting the commonwealth as appropriate.
• Communicate and work with users and client as necessary.
• Anticipate issues and proactively address them. Identify and track issues.
• Build and maintain relationships with key stakeholders and customer representatives.
• Communicate to team members how their work assignments relate to and help achieve project objectives.
• Prepare status reports on a periodic basis for the project team, team leads, group leads, Sponsor, and appropriate stakeholders.
• Analyze and distribute reports on project metrics associated with work items related to improvement measures.
Skill
Required / Desired
Amount
of Experience
Experience with formal project management methodology
Required
7
Years
4 year college degree or equivalent technical study
Highly desired
Project Management Professional (PMP) / PRINCE II certification is a plus
Required
Strong knowledge of Microsoft Office (Word, Excel, MS Project, Teams, SharePoint)
Required
5
Years
Managing complex mission critical projects
Required
3
Years
Experience leading public sector projects
Desired
Excellent written and verbal communication skills
Required
Experience coordinating a project with multiple business partners, vendors and stakeholders
Highly desired
Experience with election-related projects would be helpful
Nice to have
Regards,
Satya
Technical Recruiter
Key Business Solutions, Inc|| Office: 916 646 2080 Ext 216 || Fax: 916 646 2081 || Email: satya@keybusinessglobal.com || Website: www.key-soft.com || Yahoo IM/G Talk: satyakeysoft
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